NYC HPD – required management companies / property owners to install in the lobby specific building required signs.

In New York City, there are required building signs that are regulated by a government office known as the New York City department of housing preservation and development, or nyc HPD. It is nyc hpd that is oversee the registrant of the buildings. The New York City HPD is directly responsible for registering buildings, maintaining affordable housing, and caring for those properties with the help of the owners. The NYC HPD has a housing maintenance code that requires the owners to install anti vandalism signs in the property. See tab of hpd required check list  

HPD Questions and Answers 

Below is Questions and answers about HPD requirements.  For more information about what is required, see the laws that are referenced and the Rules of the City of New York. This page is for informational purposes only and is not intended as legal advice or as a statement of the law. You may wish to consult with an attorney.

​Where to Place HPD Signs and Notices:
Once you've received your sign, you'll need to make sure each one is put in the right location. You can do this by studying the Housing Maintenance Code. Here are a few examples for quick reference:
•             Floor Signs – Every floor needs to have a floor sign, with each floor appropriately numbered.
•             Certificate of Inspection – Your 6 X 9 certificate of inspection visit card should be near the mailbox in a frame that can accommodate it.
•             Boiler Room – The boiler room signs should be both in the lobby and on the boiler room door.
•             Fire Safety Sign – Any fire safety signs should be easy to see near the mailbox or entrance.
•             Janitor Sign – The superintendent's information should be at the entrance.
•             Smoke Detector Sign – The smoke detector HPD sign should be near the mailbox.
•             HPD Registration Number Sign – The serial number sign should be at the entryway or vestibule of the building.
•             Gas Leak Notice – Information about what to do in case of a gas leak must be posted in a common area of the building.
It is recommended that all signs will be hard cover and anti vandalism. If one decide to print a sign he should put it in anti vandalism stainless steel frame 

Required Registrations:
Registration Number Sign: Property owners of residential multiple family dwellings (3+ residential units) or private dwellings where neither the owner nor the owner’s immediate family reside are required to register annually with HPD. Property owners must also register with HPD when a new owner takes over the property or when information on the registration form changes. Property owners will be billed $13 for each registration NYC Department of Finance and must pay the amount owed.

Signage Requirements
Gas Leak Notice: Property owners of a dwelling are required to provide tenants with a notice regarding procedures that should be followed when a gas leak is suspected. The information must be provided by: delivering such notice to each tenant and prospective tenant of such dwelling (all tenant-occupied units, including 1- and 2- family homes) with the lease or lease renewal form for such tenant or prospective tenant AND posting and maintaining a notice in a common area of the building. The required format for the sign is described in Section 12-11 of Chapter 12 of Title 28 of the Rules of the City of New York. Section 12-12.1 of Chapter 12 of Title 28 of the Rules of the City of New York describes conditions under which a combined notice may be used, combining notice of suspected gas leak procedures with notice for smoke detectors and carbon monoxide detectors.
Certificate of Inspection with Frame: The owner should provide a frame that is properly able to accommodate a 6" x 9" inspection visit card. The frame should be posted 48-62 inches above the floor. If a mailbox exists, the frame should be posted at or near the mailbox. If there is no mailbox in the vestibule, the owner should select a suitable accessible location in the vestibule or entrance way of the building for the frame. The HPD inspector who visits the premises will provide the inspection card. If the top portion of the card is not completed, the owner must fill in top portion of card.
Garbage Collection: If there is no 24-hour dumbwaiter service an owner must post a sign in the building lobby indicating the current hours and method of garbage collection. The sign should be enclosed in plastic or in a frame to prevent vandalism or tampering.
Key to Boiler Room: An owner must post the name and location of the person with the key to the boiler room on notices approved by HPD. One notice should be posted conspicuously in the lobby and another should be posted on the entrance door of the boiler room.
Floor Number Signs: Owner of the building or Dwelling must post a sign on each floor indicating the floor number on each floor.
Street Number on Dwelling: The owner of the property must maintain a street number on the front of the building. The street number must be visible from the sidewalk.
Janitor Name Sign: Place a sign right by the entrance or mailbox with Janitor/Superintendent’s or house keeper with their address, apartment number and telephone number.
Smoke Detecting Device Notice: The owner of Class A multi dwelling is required to post a Smoke Detector Notice Sign in a specific form which is approved by HPD and Install it near the mail boxes. The owner may instead choose to post a combined notice for Smoke and Carbon Monoxide Detecting Devices and Gas leak Procedures.
Carbon Monoxide Detecting Device Notice: The owner of the property must post a Carbon Monoxide Detecting Device notice sign in a form approved by hpd in common area near the building entrance.
Housing Information Guide Signs: The owner of the property must post a notice about the availability of the housing information guide for tenants and owners in a lobby near the mailboxes are located.
Serial Number Signage: After registration of your dwelling with HPD, you will get a serial number of the dwelling. The property owner must post a sign in the main entrance of the building hall. If you have two entrances, then we recommend posting another HPD building serial number sign on the other entrance hallway.

What is the Smoke free air act ?

Smoke-Free Air Act -Tenant/Landlord Factsheet

Smoking or using electronic cigarettes is prohibited in common indoor areas of buildings with three or more residential units. Common indoor areas of residential buildings include:

Hallways ,Stairwells,Lobbies,Laundry rooms,Basement ,Other work areas of the building used by tenants or by maintenance and building personnel

In all common indoor areas of the building, building owners must display either:

Separate “No smoking" and "No electronic cigarette use" signs.

A single sign that says “No smoking or electronic cigarette use".

Owners of residential buildings are responsible for all violations reported concerning the Smoke Free Air Act and may incur penalties if they fail to comply with the law.

Smoking and electronic cigarette use is not prohibited in apartments or other private residences, except in areas where child day care centers or health care facilities operate and are open or employees are working.

Can I put one sign for Suspected Gas Leaks, Smoke Detecting Devices, and Carbon Monoxide Alarms ?

 An  owner  can chose to put on sign that that incorporates and complies Gas Leaks, Smoke Detecting Devices, and Carbon Monoxide Alarms . This  notice must be posted in a common area of the building, readily visible. Also, according to the rules, the notice must have letters not less than three-sixteenths of an inch in height; the lettering of the notice must be in bold type and properly spaced to provide good legibility; the background must be of contrasting colors; the notice must be durable and substantially secured to the common area where posted; the notice must be of metal, plastic, or decal; and lighting must be sufficient to make the notice easily legible.

To read NYC Publication Click Here 

What is Section 12.12.1 HPD Combined Notice ?

§ 10. Chapter 12 of Title 28 of the Rules of the City of New York is amended by adding a new section 12-12.1 to read as follows:

§ 12-12.1 Combined Form for Notice for Smoke Detecting Devices, Notice for Carbon Monoxide Alarms, and Notice for Suspected Gas Leak Procedures.

If an owner chooses to post a single notice that incorporates and complies with the notice requirements of 28 RCNY § 12-01(b) and (c), 28 RCNY § 12-06(b), and 28 RCNY § 12-11(b), the sample notice below may be used in lieu of the notices otherwise required by 28 RCNY § 12-01(b) and (c), 28 RCNY § 12-06(b), and 28 RCNY § 12-11(b) and shall be posted in a common area of the building, readily visible

                                                                                        To read NYC Publication Click Here 

DID HPD Finalizes Rules Concerning Gas Leak Notices, Procedures ?

HPD officially adopted amendments to Administrative Code Section 27-2005, which governs procedures during suspected gas leaks and recordkeeping for smoke detectors and carbon monoxide alarms. The amendments and finalizing the proposed rule, HPD has formally adopted the requirements of Local Law 153 of 2016, the law that requires owners to notify residential tenants about proper procedures to follow in the event of a suspected gas leak.

The law itself became effective as of June 4, 2017, and HPD’s new rules went into effect on Oct. 18 2017

                                                                    To read NYC Publication Click Here 

What is Local Law 156 of 2016 ?

Local Law 153 of 2016 recently went into effect. The law requires the owner of a dwelling to provide residential tenants with a notice regarding procedures that should be followed when a gas leak is suspected. The information must be provided by:

Delivering such notice to each tenant and prospective tenant of such dwelling (all tenant-occupied units, including one- and two-family homes) with the lease or lease renewal form for such tenant or prospective tenant; and Posting and maintaining a notice in a common area of the building.

HPD has issued a sample notice for use by owners and agents beginning immediately. It can be found by clicking here.

HPD also notes that until it finalizes its rules relating to Local Law 153, owners should post a paper copy of the sample notice in common areas and provide it to tenants. HPD’s website will be updated with the final notice language and requirements when HPD rules related to this Local Law are final. Failure to post and to provide the appropriate notice can result in a violation being issued.

What is the new signs that HPD required to post on June 4th 2017?

Effective June 4, 2017 Local Law 153 (HMC § 27-2005)- Post Gas leak notice.Local Law 153 of 2016 requires the owner of a dwelling to provide residential tenants with a notice regarding procedures that should be followed when a gas leak is suspected. The information must be provided by:delivering such notice to each tenant and prospective tenant of such dwelling (all tenant-occupied units, including 1- and 2- family homes) with the lease or lease renewal form for such tenant or prospective tenant AND posting and maintaining a notice in a common area of the building

Attached Link is a sample notice for use by property owners and agents beginning immediately. Until HPD finalizes its rules relating to Local Law 153, owners should post a paper copy of the sample notice in common areas and provide it to tenants. HPD’s website will be updated with the final notice language and requirements when HPD rules related to this Local Law are final. Failure to post and to provide the appropriate notice can result in a violation being issued.

I have a rental building and I would like to know What are the NYC required notices in the Building ? 

So many requirement by NYC it made me crazy to figure everything out....It is recommended to put in a building the following Signs: 

·         Certificate of inspection visits frame 6 x 9 HPD inspector will put the yellow card.

·         sign with name and location of person with keys to boiler room ...One at the Lobby and one at the entrance to the basement door

·         sign with superintendent/ janitor name/address in the lobby

·         sign with notice regarding smoke detectors in the lobby 

·         sign with carbon monoxide detector notice in the lobby

·         Serial Number Signage in the lobby 

·         sign with Housing Information Guide Notice

·         I also Put a sign of the Disaster Response  as I did not want to come to the building before any  storm....I wanted to be done with it !!

·         I have a super in the building so I did not put the garbage collection dates sign but if this building does not have a super  it is recommended to put this sign to avoid violation

·         Fire Safety Notice is required to put in the building and you need to make sure you put the one fit the building( there are two type combustible and non combustible )

·         Frame 8.5 x 11 with fire Safety plan- required by Fire Department.  Please note you required also by law to mail it to all occupant once a year. 

·         DANGER - BOILER ROOM AUTHORIZED PERSONNEL ONLY  sign ...please note it is need to be posted on the door for the boiler room ( Please make sure the door is fire proof as you might get violation not...

·         Electrical panel need to be clear for access - a sign is recommended 

·         Fire extinguisher Arrow sign with fire extinguisher need to be located accessible 

·         NYC law does not allow to smoke on the promises No Smoking- It is Against the law to Smoke on these Premises sign is recommended in the hallway

·         A sign that indicate where is the gas meter and n smoking is recommended..  DANGER Gas Meter No Smoking No Open Flame...I think there are other fire department Regulation but I never checked.

·         HPD gave me A violation because my tenant put his bike on the hallway. It is recommended to put a clear sign no storage in the hallway ...there is fire department law that prohibit blocking the hallway and fire exit.....

·         From Liability prospective my insurance guy advised me to put a sign NO roof access-Authorize personal only... I am not sure if he is right but..I already bought so many signs another one change anything.

I am sure there are more signs required but these are the basic ones.....

I'm considering ordering the full set of HPD signs from hpdsigns.com, but I'm not sure how to get my information printed in the blanks. Does your company take care of this, and if not, where can I get this done?

You can input your building information on our HPD signs by using a BLACK SHARPIE or a black permanent marker and write with all capital letters.  Then, if your super or any other building contact information changes, you can erase the information by using a thinner and write the new information in the same manner you wrote the first information. We do not print your building specific information on the signs.

New York City landlords are required to post the following signs and notices in their buildings:

·         Certificate of inspection visits. Owners need to provide a frame that will accommodate a 6″ x 9″ inspection visit card, issued by the Housing Preservation & Development (HPD) inspector who visits the property. The frame should be between 48″ and 62″ above floor height, located at or near the mailbox (if present).

·         Garbage collection notice. Display a tamper-proof sign with the current hours and method of garbage collection in the lobby- Some building may be exempt see rule

·         Building floors. Identify the number of each floor with a sign, or paint the number directly on the wall.

·         Smoke detectors. Smoke detector requirements must be posted at or near mailboxes, using an HPD-approved form.

·         Carbon monoxide detectors. Owners must also post HPD-approved notices with carbon monoxide monitor requirements in a common area.

·         Housing information guide notice. Notify tenants about the availability of the New York City housing information guide by posting a notice near the mail delivery area. Service interruption. If making repairs or performing any work that will interrupt utilities for more than two hours, owners need to post a public notice at least 24 hours before the service interruption. (Update the sign, as required, and post the information in both English and Spanish.)

·         Boiler room access. HPD requires owners to post the name and location of the person who has access to boiler room keys. One notice goes in the lobby; another belongs on the boiler room entrance.

·         Janitor name/address. Owners must post a sign with the name of the janitor or housekeeper at the building entrance. The sign must include the person’s address, apartment number and telephone number.

·         Disaster response signage. Residential buildings with any non-owner-occupied units must post a temporary notice with emergency contact information in the common area at the following times:

·         Before a weather emergency (e.g., blizzard, tropical storm, etc.)

·         After a natural disaster

·         After learning that a utility outage will last longer than 24 hoursCan I put the certificate of Inspection frame  in the basement or near the garbage room?

The HPD web Site clearly says the following "The frame should be posted 48-62 inches above the floor. If a mailbox exists, the frame should be posted at or near the mailbox. If there is no mailbox in the vestibule, the owner should select a suitable accessible location in the vestibule or entrance way of the building for the frame. "

Do you know of a way I can request Inspection Card  without having to have an inspector come for an inspection?

Basically, you are not required to have the yellow note posted. You are required to have the frame itself and then when the HPD inspector drops by the building for one reason or another, they will provide this yellow note. You do not need to order HPD inspection in order for them to post the yellow note. They just require the building owner to have the inspection frame on the wall, so that they have a place to put the yellow inspection card. These cards are not being sold to the public - they are given by the HPD inspectors. The HPD requires you to have certain signs hanging on the walls at all times, as well. Below is a link to all requirements, including the  about the frame.  We have all required signs. The cheapest way is to order the full sign package.

https://www1.nyc.gov/site/hpd/owners/required-signage.page

What type of HPD Violations are?

Please click on the link below to see sample of NYC hpd Violations

Sample HPD Violations

HPD issued me a violation for locked door on boiler room with no sign. Can anyone advise exactly what this sign should say?

The owner of every multiple dwelling shall have the area, where the building’s heating system is located, readily accessible to members of the department to make inspection pursuant to this chapter. In the event such area is kept under lock, a key shall be kept on the premises at all times with such person as the owner shall designate; however, if there is a person residing on the premises who performs janitorial services, such person shall hold the key. The owner shall post a notice in a form approved by the department naming such designated person and his or her location.

The sign says “Notice: The Key to heating system area lock is located at (Name) (Location).” You can find these signs for sale at local stores or the easy way online with HPDsigns.com or Buildingsigns.com

What is Housing information guide Rule ?  The proposed rule implements New York City Administrative Code section 26-1103, which was recently enacted by Local Law 45 of 2014.  Section 26-1103 requires owners of multiple dwellings to post a notice in a conspicuous place within view of the area in the multiple dwelling to which mail is delivered regarding the availability of a housing information guide for tenants and owners.  The law authorizes the Department of Housing Preservation and Development to determine the form of the required notice.

Do I have to put the HPD sign "Housing Information Guide" and where can I put it?

Local Law 45 of 2014 of the New York City Administrative Code, Section 26-1103, requires posting a notice regarding the availability of a housing information guide for tenants and owners. The notice must be in a conspicuous place within view of the area to which mail is delivered in a multiple dwelling. A sample of the notice can also be obtained upon request through 311 or at any of our local Code Enforcement offices.  Inspectors will be verifying that the signage is appropriately posted on all inspections. Failure to post the notice will result in a class A violation, and a civil penalty of $250 may be imposed.

Where to put the HPD Serial Number Signage?

A sign containing the serial number assigned to the building by HPD should be posted in the building’s entrance hall.

How many Signs Shell I buy name and location of person with keys to boiler room:

It Is advisable to buy at least two signs to avoid violation as it is indicate on the HPD web Site "One notice should be posted conspicuously in the lobby and  another should be posted on the entrance door of the boiler room."

When we bought the house  the owner had several metal signs posted in the hallway – “key to heating system lock is located at” and a notice that smoke alarms are required in apartments, plus a yellow card “certificate of inspection visits”. What are the Required notices in NYC building ? What Are the required Signs of HPD?

 1) The owner should provide a frame that is properly able to accommodate a 6" x 9" inspection visit card.
2) Signed indicate "The key to the heating system area is located at"
3) Floor Sign
4) "Superintendent " name address and Phone
5)  Notice regarding smoke detectors 
6) Notice regarding carbon monoxide detector 
7) Disaster Response Signage 
8) Housing Information Guide Notice - New
9) registration building Number

We recently took the old signs out because we change the wall and paint them.
1) Do we need to put them back?  

   Yes, you have to put them back as this is required by HPD
2) Do we need to put the inspection frame back ?  

   Yes , The owner of the promises required to put an inspection frame size 6” x 9”.  

   The HPD inspector who visits the premises will provide the inspection card.
3) Do we need to put the inspection card back ?  

    Yes , but if you lost it the inspector will put a new one.
4) If we want to replace the HPD signs and frame  where can we buy new set ?
    you can buy it online with US
5) Anyone know the current requirements and where we can find replacement signs?
    Link and Information is on the site of buildingsigns.com

Where is the Best Place to buy NYC HPD building Signs?

The best place to buy NYC HPD Signs is online at HPDSIGNS.COM.  I went to multi Hardware stores in the Brooklyn looking for the full line of sign required by HPD. Each store was missing 1-2 signs from the required signs. I spent hours driving from one place to another paying parking fees. Looking backward  I spent more time looking instead of buying online and doing more important things.  

What is the law for Housing Information Guide ?

Local Law enacted September 30, 2014, requires every owner of a multiple dwelling to post a notice in English and Spanish regarding the availability of The Housing Information Guide. The notice must be posted in a conspicuous place within view of the area in the multiple dwelling to which mail is delivered. Failure to post notices will subject owners to a civil penalty of $250.

The legislation seeks to inform tenants about owners' responsibilities and to informs tenants of their responsibilities as well.  Fortunately, the guide is published by the Department of Housing Preservation and Development (HPD) and can be accessed at:

http://www.nyc.gov/html/hpd/downloads/pdf/ABCs-housing-singlepg.pdf

 Get I get more information about local law 45 ?

 This section of the law requires certain property owners to post a notice about the availability of a housing information guide for tenants and owners in a noticeable place prefer next to the entrance. The Department of Housing Preservation and Development is required under the law to circulate rules related to the form of the notice and penalties for failure to comply with these legal requirements.

In effect currently, failure to post the notice will result in a class A violation. A civil penalty of $250 may be imposed for failure to comply with this requirement. Inspectors will be verifying that the signage is appropriately posted on all inspections.

I want to replace my HPD building Signs  because the marked up with the old owner’s name crossed out etc…but I haven’t been able to find new ones at the big-box hardware stores, and have found no information about the requirements on HPD or DOB’s websites. Anyone know the current requirements and where we can find replacement signs? 
 Yes you can buy them at Buildingsigns.com or through HPDsigns.com

What are the signs for boiler Access? "HPD issued me a violation last week for locked door on boiler room with no sign. Can anyone advise exactly what this sign should say?"
a. The owner of every multiple dwelling shall have the area, where the building’s heating system is located, readily accessible to members of the department to make inspection pursuant to this chapter. In the event such area is kept under lock, a key shall be kept on the premises at all times with such person as the owner shall designate; however, if there is a person residing on the premises who performs janitorial services, such person shall hold the key. The owner shall post a notice in a form approved by the department naming such designated person and his or her location.

Where can I purchase HPD Signs and FDNY SIGN?

The best place is to purchase it online. Home depot does not have them and Small Hardware store usually do not have the full line of signs required by NYC HPD. 

it is  frustrated  to drive to a store and find that they are missing some of the signs.

What are the NYC signs to post in Building Lobby or entryway ? or What are HPD building signs ?

Most owners and managers are not aware of all the different signs that  required to be posted in Hallways. It is difficult to keep up with HPD however, ignorance is not a good excuse when an inspector visits your building and issues a fine.

1) The owner should provide a frame that is properly able to accommodate a 6" x 9" inspection visit card.
2) Signed indicate "The key to the heating system area is located at"
3) Floor Sign
4) "Superintendent " name address and Phone
5)  Notice regarding smoke detectors 
6) Notice regarding carbon monoxide detector 
7) Disaster Response Signage 
8) Housing Information Guide Notice - New
9) registration building Number

10 Recommended sign  No smoking Sign

Can a Tenant Smoke in the Hallway ?

The New York City Smoke-Free Air Act of 2002 prohibits smoking in lobbies, stairwells, hallways, elevators, laundry rooms, and other common areas in residential buildings with ten or more units. See detail on New York Tenants’ Guide to Smoke-Free Housing

As Owner Do I have to put  a Name and location on the signs " The Key to the Boiler system Area lock is located at": ? I do not want the tenants to know my information.

The HPD required a person Full name and location. it does not have to be the owner. it can be a super or a person in the building who has the keys. If you leave the sign empty you might get violation and fine.

Where Can I find the HPD registration number of my building ?

The registration number can be find on the HPD's Building Information database see link
What is the law for Housing information guide ?

Beginning on March 1, 2015, New York City has a new law on the books that will require residential buildings to post a “Housing Information Guide For Tenants and Owners” that will alert residents in both English and Spanish that there is a “ABC’s of Housing” guide located on the HPD website at www.hpd.gov/hpd.

What Are the penalty for not posting HPD signs ?

For buildings that don’t post these new notices in the common area the building could be subject to a fine of $250 for the violation.

Do I have to put the owner name and address on the HPD Sign for smoke detectors ?

Yes, you must provide the name of the owner and the address of the current Building on the sign. If the owner is an entity you can put the entity name. Please note that you have nothing to hide from tenant and Strangers as it is already public information on the internet that can be find on NYC web Site ACRIS.

Do I need to give HPD Superintendent  or janitor name/address if I do not have a in house superintendent ?

HPD is required to have a contact person. This contact person can be any person is allowed to act on behalf of the owner as Janitor ...it can me Part time person who clean the Building, Owner are Management company who does the Janitorial service.

HPD EMERGENCY NOTIFICATION RULE?

Before a storm NYC HPD will send you e-mail if you register that says something similar to this

"Dear New York City Multi-dwelling Residential Building Owner,

The New York City Department of Housing Preservation and Development is currently tracking the progress of a Winter Storm that is moving into NYC overnight day, month, Date  and wants to make sure you are prepared.

As a reminder, owners of residential buildings where at least one unit is not occupied by the owner are required to post a notice in the building common area prior to a weather emergency. You can view a sample notice at http://www1.nyc.gov/assets/hpd/downloads/pdf/EMERGENCY-NOTIFICATION.pdf. or buy it in any store or online HPDSIGNS.COM

To prepare your buildings, please consider these tips:

·         Sign up for Notify NYC at www.nyc.gov/notifynyc for event updates.

·         Have a plan to keep hallways and stairwells lit.

·         Check on your tenants before and after the event.

·         If the City contacts you, respond quickly and appropriately so that City resources can be properly directed.

·         Assess your property post-event. Keep contractor information handy.

·         Communicate with your tenants. Let them know if the building has been damaged and update them on the progress of any repairs.

·         For additional resources on how to get ready, visit the New York City Emergency Management website at www.nyc.gov/oem.

Please stay safe and help keep your building and tenants safe during this potential winter storm

Thank you,
New York City Department of Housing Preservation and Development "

Do I have to put the owner name and address on the HPD Sign for carbon monoxide detector?

Yes, you must provide the name of the owner and the address of the current Building on the sign. If the owner is an entity you can put the entity name. Please note that you have nothing to hide from tenant and Strangers as it is already public information on the internet that can be find on NYC web Site ACRIS.

Do I need to put Smoke detector sign in hallway and what are the Rules and regulation about it?

The Housing Maintenance Code, Multiple Dwelling Law, and the Rules of the City of New York require  Owners to Post a sign of smoke detector requirements that is approved by HPD at or near mailboxes (HMC § 27-2045).All owners of residential buildings must install one or more approved smoke detectors in each apartment unless each apartment in the building is fully sprinklered.  The owner must provide and install at least one approved and operational detecting device in each apartment within 15 feet of the primary entrance to each sleeping room. Smoke alarms must comply with Underwriters’ Laboratories 217 standard and have a non-removable, non-replaceable battery that powers the alarm for a minimum of 10 years. Owner also must give out an notification at the expiration of the useful life of the alarm.

Does anyone know more information about HPD Sign - "Smoke Detector Notice in Building Common Area"

The sign must be posted in a common area of a class A multiple dwelling, preferably in the area near where the inspection certificate is posted, readily visible to all occupants. The required notice regarding smoke detecting devices must meet the following standards:

(1) The notice shall have letters not less than three-sixteenths of an inch in height;

(2) The lettering of the notice shall be of bold type and shall be properly spaced to provide good legibility and the background shall be of contrasting colors;

(3) The notice shall be durable and shall be substantially secured to the common area where posted;

(4) The notice shall be of metal, plastic, or decal;

(5) Lighting shall be sufficient to make the notice easily legible;

(6) The notice shall use language that captures all of the information in the below sample notice, which contains HPD approved language for the notice.

There is a new law for Outlet Covers in Public Areas by HPD what is it?Effective September 3rd, 2015, Local Law 39 of 2015 requires standard 125 Volt 15-20 ampere electrical outlets that are present in the public areas of residential buildings with three or more units to have those electrical outlets protected by means of caps, covers or other safety devices over the receptacle openings. Electrical outlets in areas used exclusively for mechanical equipment or storage are exempt from this requirement.

If the electrical outlets installed are listed as tamper resistant in accordance with the New York City Electrical Code, covers or caps are not required.  Tamper resistant outlets should be readily identifiable as they commonly have spring loaded inserts within the slots of the receptacle which must be depressed simultaneously to allow entry as would be typical when inserting a two or three pronged electrical appliance plug. 

A Class A violation will be issued for failure to comply with this requirement.  Once issued, the violation can be corrected by the installation of a cap, cover, safety device or by the replacement of the outlet itself with a tamper resistant electrical outlet.

I want to read more article on HPD NYC? 
We recommend the brownstoner... check the this link

Who Needs to Register his building with HPD?

Property owners of residential buildings are required by law to register annually with HPD if the property is a multiple dwelling (3+ residential units) or a private dwelling (1-2 residential units) where neither the owner nor the owner's immediate family resides. Building registrations must also be filed annually by September 1st or whenever ownership changes or whenever the information on a valid registration changes (example, new managing agent or site management).  HPD uses the contact information supplied in the registration for all official notifications, as well as in the event of an emergency at the property.

How to Register my building with HPD ?
The easiest way to register is by using HPD'S PROPERTY REGISTRATION ONLINE SYSTEM(PROS). With this tool, owners and managers can:

·         Update registration forms annually or as changes occur. (You still need to print, sign and mail).

·         Create new property registrations.

·         Review and print a building's registration history and any submitted forms.

·         Receive notifications electronically when forms are accepted or rejected.

·         Link to the Department of Finance (DOF) for payment of the property registration fee.

Complete the online form and print it, or complete the form that is mailed to you.  Once the form is completed, mail the form, signed and dated by the agent and the property owner listed on the registration form, to:

Department of Housing Preservation and Development
Church Street Station
PO Box 3888
New York, NY 10008-3888

Where to Pay HPD Registration fee and How much is HPD registration fee  ?A $13 registration fee will be billed directly by the Department of Finance as part of your property tax collection Statement of Account, annually due on July 1st. If you wish to apply your payment to only the Property Registration fee, you may pay online with a credit card at nyc.gov/payonline or visit a DOF Business Center.

If you wish to mail a payment, you must indicate clearly that the payment is for the Housing- Property Registration charge and include the Borough, Block and Lot of the property on your check (this information is on your registration form).  Also indicate your Account number, which is the property registration number for your property. Mail payment to:

Department of Finance
P.O. Box 680
Newark, NJ 07101-0680

What is the penalty for not register my building with HPD ?

Buildings without valid property registration are subject to civil penalties of $250-$500, may be issued Orders, and will be ineligible to certify violations, request a Code Violation Dismissal, or initiate a court action to recover possession of the premises for nonpayment of rent.

If you receive an Order to register, you must register to remove it. Once your registration is valid, HPD will administratively remove the violation; you do not need to take any additional action.

I own a one or two-family house that had been registered  with HPD in the past.  However, I now live at the property and I am no longer required to register.  How do I advise HPD so that I am no longer required to register?
You should file a Private Dwelling - Not required to register form with HPD.  Once HPD receives and processes the form, you will be notified that you are no longer required to register.  Any outstanding payment for the current registration year will be adjusted. 

What types of properties are required to have HPD Property Registration Statements filed with HPD?
An annual Property Registration Statement must be filed for:

• All residential properties with 3 or more units, including hotels, condominiums and cooperatives

• One and two-family dwellings if neither the owner nor any family member occupies the dwelling

What are the penalties for failing to register with HPD ?

·         The issuance of a notice of information order. 

·         Civil penalties for failure to register, which can be imposed by the Housing Court, range from $250 to $500.

·         If the property has three or more units, you will not be allowed to bring an action for nonpayment against a tenant in Housing Court.

·         You will not be allowed to certify correction of HPD violations or file for a dismissal request or violation reissuance. 

Who has to register with HPD?
The owner of the building must register

Does an owner who changes his/her address have to change the Property Registration Statement?
Yes.  An owner must change the Property Registration Statement within 5 days if there is a change in address of the owner, a change in the list of officers of the owner/corporation, a change in the address of any of the listed officers, or a change in any of the managing agent’s information.  There is no filing fee for updating information on a registration statement.

How do HPD Property Registrations become valid?
Valid Property Registration requires both: 1) payment of $13 each year to the Department of Finance and 2) submission of a properly completed Property Registration Form to HPD.

How does filing a HPD Property Registration Statement help owners?
Property registration with HPD is required under the New York City Housing Maintenance Code.  Registration provides owners with an opportunity to be contacted by HPD and notified of any violations and emergencies at the property.  Early notification will allow an owner to make necessary repairs and avoid the inconvenience and cost of having HPD perform emergency repairs.  Registration may also prevent the issuance of violations and civil penalties for failure to register.  Many other city agencies will also use HPD’s Registration to obtain contact information in the event of an emergency and during citywide emergency events, the City may use the contact information on file to provide valuable information or outreach.

When am I required to register with HPD? Annually between May 21st and September 1st of every year At any point during the year that the registration information changes As soon as you initially purchase a residential property that meets the criteria for registration

What information must an owner provide to register a dwelling?
The Registration Statement must include owner name; owner business and residence address and phone number; if the owner of a multiple dwelling is a corporation the names and addresses of any person whose share of ownership of corporation exceeds 25 percent; if the owner of a multiple dwelling is a partnership, the name and business address of the partnership and the names and business addresses of each limited partner whose share of ownership of the partnership exceeds 25 percent; managing agent name, address and phone number; and a telephone number within the greater metropolitan area where an owner or managing agent may be reasonably expected to be reached at all times.

Where can an owner obtain a Property Registration Form?
Registration forms may be obtained through the  Property Registration Online System (PROS).  Registration forms are also available at each Borough Code Enforcement office, or our Registration Assistance Unit (RAU) can be reached at register@hpd.nyc.gov  or (212) 863-7000 and is located at 100 Gold Street, Manhattan

Who is required to sign the Property Registration Statement?
The Property Registration Statement must be signed by the owner, or, if the owner is a corporation, by any officer of the corporation.  The managing agent must also sign the Property Registration Statement to indicate consent to such designation. 

Who should an owner contact for assistance with the HPD registration process?
Owners who have questions or require assistance with the registration process may contact the Registration Assistance Unit at (212) 863-7000 or via email at register@hpd.nyc.gov.

What is the responsibility of a managing agent?
The managing agent is designated by the owner to be in control of and responsible for the maintenance and operation of the dwelling and to authorize, on behalf of the owner, the correction of any emergency conditions or the making of any emergency repairs.

Are there any qualifications for being designated a managing agent?
Yes.  A managing agent must be a “natural person” over age 21 and must reside in the city or customarily and regularly attend a business office maintained within the city.  An owner or corporate officer who meets the qualifications may be designated to serve and can be registered as the managing agent.

I own shares in a Co op.  Am I required to register my unit?
No, as an individual shareholder, you are not required to register your unit.  However, your Co op Board is required to register on behalf of the cooperative. 

I was a joint owner of a property and the other owner died.  What do I need to do to register?
The Property Registration Form can remain in joint ownership with both names until a new deed is issued under the surviving owner’s name. 

The owner died and there is now an executor for the property.  How does the property need to be registered?
An executor is considered “OTHER” ownership, as indicated in Section 2 of the Property Registration Form.  Write “Executor” on the blank line and continue to Section 5, “Other than Individual Ownership” and Section 5A1 “Responsible Person #1” and complete all information.  Section 6, 8, 10, 11 and 12 are all required. 

My property is not a residential building and does not require registration, but I have been billed through the Department of Finance (DOF) for property registration.  What do I do?
If you believe you have received an improper property registration charge from DOF, contact HPD at register@hpd.nyc.gov or (212) 863-7000.  Provide the borough, property address and the current occupancy of the property.  If HPD determines that registration is not required, HPD will advise DOF to remove the charge.

I continue to receive registration notices from HPD even though I am no longer the owner.  What can I do?
Owners who have sold their property may request that HPD invalidate their last valid Property Registration Statement by properly completing and submitting (along with required documentation) an Application to Invalidate Registration. 

My property does not appear on HPD’s website.  How do I register?
Contact HPD at register@hpd.nyc.gov with the borough, address, block and lot of your property, as well as your contact information.  HPD will research the property, add the information to its database and generate a Property Registration Form for you.

I do not see a fee on my statement of account related to HPD Property Registration.  Why not?
If the fee is not billed during the July Statement cycle, you will not be required to pay until the next cycle.  This may happen if your property has a credit towards registration or the property is added as required to register to HPD records after the annual bill is sent.

Common mistakes to avoid when filing a Property Registration:

• Payment sent with the form to HPD: This will delay the processing of your form, as HPD must then send the payment over to the Department of Finance for application to the property charges. 

• Not all addresses are provided to HPD: Residential and business addresses and telephone numbers must be provided for all the listed individuals in Section 5 and 6.  The business address may be the same as the residential address (but must be fully written out in the boxes) if business related to the property is conducted at the residential address.

• Signatures in 11 and 12 do not match the individuals listed in the Agent (Section 6) and Owner (Section 5) sections of the form.

• Dates are not entered next to each signature.

• Managing agent business address is not a NYC address.  The law requires the managing agent to have a NYC business address.

I already registered my rents.  Why am I being asked to register again by HPD?
Rent Registration is required by the New York State Homes and Community Renewal.  That process is 

different than New York City’s Annual Property Registration.  Rent Regulated buildings must complete both processes.

Carbon-monoxide detectors Max Fine : FDNY is now enforcing the NYC Local Law 7/04, Fines can range up to $5000.00.

What are building owners’ responsibilities under New York City’s new law on carbon monoxide detectors?Provide and install at least one approved carbon monoxide alarm within each dwelling unit. The carbon monoxide alarms must be installed within fifteen feet of the primary entrance to each sleeping room. This applies to all multiple dwellings and one- and two-family homes. 

New York Time: Q&A; Signs the Government Requires

"Q -- Our building manager recently sent our board a roundup of the myriad signs that must be posted in our six-story co-op. Our intimate building, which has done fine for 75 years without these notices, is beginning to resemble a hotel with all this signage. Is there no distinction between a 24-unit building and a large apartment building regarding these signs? . . . Susan J. Trammell, Manhattan.

A -- James G. Samson, a Manhattan real estate lawyer, said that under current federal, state and New York City law, as many as 32 different signs may have to be posted in residential multiple dwellings in the city.

''New York City alone requires as many as 20 different signs,'' Mr. Samson said, explaining that different regulations require different signs to be posted at different locations. ''Some are near the front door, some are in the lobby, some are near the mailboxes and some are in the hallways and landings,'' he said.

"

See article click here

I need a certified copy of my HPD Property Registration for court.  How can I get the document?

There is an $8 fee for a certified copy.  Payment can be paid by personal check, certified check, or (if you are picking up in person) credit card.

If your property is already validly registered, you can:

• Submit a Certified Copy Request form

• Visit any of our Code Enforcement Borough Offices.

• Visit our Registration Assistance Unit.

• If your property is not validly registered and you need to submit your registration and get the certified copy on the same day, you must visit our Registration Assistance Unit office at 100 Gold Street in Manhattan. 

How Do I register my Building With HPD:It is very straight forward go to HPD Property Registration and click on  "HPD'S PROPERTY REGISTRATION ONLINE "

Click here to go to

HPD Property Registration

For more information about what is required, see the laws that are referenced and the Rules of the City of New York. This page is for informational purposes only and is not intended as legal advice or as a statement of the law. You may wish to consult with an attorney.

Carbon Monoxide Law Compliance what is it? 

Carbon monoxide (CO) is a highly toxic gas. It is the product of the incomplete combustion of fossil fuels such as oil, natural gas, gasoline, wood and coal. The major sources of carbon monoxide in homes and apartments are fossil fuel burning boilers, furnaces, water heaters, fireplaces and parking garages. CO is very dangerous because it is colorless, odorless, tasteless, and non-irritating. CO poisoning can be fatal. The warning signs of CO poisoning are headaches, dizziness, tiredness and nausea. If you feel that you are suffering from the effects of carbon monoxide poisoning or that your home may have a CO leak, immediately open all of the windows, remove yourself from your home and call the Fire Department.

New York City has laws in place to protect people from carbon monoxide poisoning. Both landlords and tenants have responsibilities to ensure that all New Yorkers are safe.

Residential owners are required to ensure that tenants are provided with carbon monoxide detectors under Local Law 75 of 2011. Private one- and two-family dwellings are also required to have carbon monoxide detectors installed. This 2011 law amended Local Law 7 of 2004, which required carbon monoxide detectors to be installed by November 1, 2004. The 2011 law additionally requires the replacement of all existing detectors, as their useful life expires, or by October 2012, whichever is later. Approved CO detectors must comply with UL 2034 of Underwriters Laboratories. For existing buildings, a CO detector can be battery-operated, or can plug into an electrical outlet as long as it has a battery back-up in case of power interruption. New buildings or substantially improved buildings must have detectors that are hard-wired to the building's electrical systems. The installation of a combination smoke alarm/CO detector is allowed.

Owners' responsibilities include:

• Provide and install at least one approved carbon monoxide detector within each dwelling unit. The carbon monoxide alarms must be installed within 15 feet of the primary entrance to each sleeping room. The alarm must also be equipped with an end-of-life alarm. This applies to all multiple dwellings and one- and two-family homes.

• File a Certificate of Satisfactory Installation with HPD within 10 days from the date of installation. You can file online or complete and submit the Form CO1 as directed. Click here to go to the application HPDOnline. When you enter the HPDOnline application, type in your building address. On the next screen, look for the left menu bar and click on the option Carbon Monoxide Certificate. Then proceed to complete the online Carbon Monoxide Detector Certificate of Installation. You must be validly registered with HPD in order to file this Certificate. In buildings with cooperative units, the managing agent for the cooperative owners of the building should be filing the form for all units in the building. In buildings with condominium units, the Board of Managers must file a form for the entire building.

• For Class A multiple dwellings, post a notice in a form approved by HPD in a common area informing occupants of Local Law 75 requirements. "A" units are dwellings used, as a rule, for permanent residences. The typical residential apartment is an "A" unit.

• Provide a notice in a form approved by HPD informing occupants of Local Law 75 requirements. This applies to non-owner occupied units in private one- and two-family homes.

• Provide written information regarding the testing and maintenance of carbon monoxide alarms, including general information concerning carbon monoxide poisoning and what to do if a carbon monoxide alarm goes off, to at least one adult occupant of each dwelling unit when the unit is installed. This applies to class "A" multiple dwellings and non-owner occupied units in one- and two-family homes.

• Keep all records relating to the installation and maintenance of carbon monoxide alarms and make them available upon request to the Department of Housing Preservation and Development (HPD), the Department of Buildings (DOB), the Fire Department and the Department of Health and Mental Hygiene (DOHMH).

• Keep and maintain the carbon monoxide alarms or systems in good repair. This applies to class "B" multiple dwellings. "B" units are dwellings used, as a rule, on a temporary basis. For example, single room occupancies are typically "B" units.

• Some units in buildings without fossil fuel burning furnaces or boilers may be exempt from filing a Certificate of Satisfactory Installation. You should review the Department of Buildings regulations on www.nyc.gov/buildings for more information on exemption. You must file an Affidavit of Exemption with HPD to request an exemption. If you are filing for a partial exemption, you have the option to modify the notice that should be posted in the building (see bullet 2 above). You should submit the modified posting that you wish to use with your exemption application for approval by the Department.

Tenants of Class A multiple dwellings and one- and two family dwellings are required to:

• Reimburse the building owner $25.00 for each carbon monoxide alarm that is newly installed or installed as a result of the occupant's failure to maintain the carbon monoxide alarm or where the carbon monoxide alarm has been lost or damaged by the occupant.

• Keep and maintain the carbon monoxide alarm in good repair.

• Test all carbon monoxide detectors at least once a month (all alarms have test buttons).v

• Replace batteries twice a year, in the spring and in the fall when clocks are changed for daylight savings time.

• Replace the battery immediately. An audible trouble signal will sound warning that the battery is low.

• Never paint over carbon monoxide detectors.

For the answers to some other Frequently Asked Questions about Carbon Monoxide, read HPD’s full FAQ on Carbon Monoxide.

When must the Smoke detectors be installed?

All detectors must be installed by November 1, 2004. Under limited circumstances, the Department of Buildings’ borough offices may grant time extensions until June 30, 2005. Extensions will be considered on a case by case basis. Visit http://home.nyc.gov/html/dob/home.html for more information about the extension process.

What types of CO detectors are required in NYC?

Approved CO detectors must be marked “UL.” For existing buildings, CO detectors can be battery-operated, or can plug into an electrical outlet as long as it has a battery back-up in case of power interruption. New buildings or substantially improved buildings must have detectors that are hard-wired to the building’s electrical systems. The installation of a combination smoke alarm/CO detector is allowed

Where should the CO detectors be installed?

CO detectors must be installed within 15 feet of the primary entrance of each bedroom. They can be installed at other room locations and at heights recommended by the manufacturer. CO detectors do not have to be installed on or near the ceiling. To ensure proper operation, do not install CO detectors next to bathrooms, which are sources of humidity, or near gas stoves, gas dryers, etc. Detectors should not be placed in areas where they are likely to be damaged by children or pets.

What are the penalties if an owner does not install a CO detector?

Failure to provide or maintain a CO detector is a class B violation. Civil penalties can range from $25 to $100 and $10 per day for each violation until the violation is certified as corrected. In addition, failure to provide proper notices to occupants or certification of installation is a class A violation which can carry civil penalties of up to $50.

What is Carbon Monoxide and Smoke Detectors requirements in NYC?

New York City requires the installation and maintenance of smoke detectors in buildings with more than 3 residential units and carbon monoxide detectors in all residential dwellings. Both landlords and tenants have responsibilities to ensure that all New Yorkers remain safe in their homes from the dangers of fire and carbon monoxide poisoning in their homes. Residential owners are required to ensure that tenants are provided with both carbon monoxide and smoke detectors when they move in and to replace them as required by law. Both smoke and carbon monoxide detectors are to be installed within 15 feet of a sleeping area. Tenants are responsible to ensure that the batteries (if necessary) are changed regularly when the device indicates that a change is required. Tenants should also test the devices regularly; most devices have a TEST button, which should alert when pressed. If a tenant identifies a defective detector within one year of installation, they must immediately notify the landlord.

Filing requirements: Filing is required when devices are changed according to the requirement timeframes or whenever broken/missing devices are replaced. You can file either by using HPDONLINE (no hard copy submission is required if you submit online) or by printing and properly completing (including a signature) the below forms. You must be validly registered with HPD in order to file this Certificate online or to submit a forms. In buildings with cooperative units, the managing agent for the cooperative owners of the building should be filing the form for all units in the building. In buildings with condominium units, the Board of Managers must file a form for the entire building.

File online: Type in your building address. On the next screen, look for the left menu bar and click on the option Submit Certificate of Installation. No hard copy submission is required and you will receive a receipt for your submission.

Read More 

What is the NEW York Heating Regulation- New York City Heating Regulations – Local Law 86 of 2017: 

Beginning October 1, 2017, pursuant to Local Law 86 of 2017, the regulations regarding providing heat during the nighttime hours have changed. During the Heat Season (October 1 – May 31), property owners must maintain an indoor temperature of 62 degrees inside all apartments at all times.

The former outdoor temperature trigger of 40 degrees outdoors is no longer in play and heat will now always need to be provided. This is also a 7 degree difference inside, as the old regulations provided for the landlord to provide heat to 55 degrees inside when the temperature fell below 40 degrees outside.

If the inside temperature falls below 62 degrees, tenants may file a complaint about inadequate heat with 311. Please take necessary action to ensure that your heating system will be provide heat according to the law beginning October 1st. Daytime heat must still be provided at a minimum of 68 degrees once it is below 55 degrees outside and hot water must be still be maintained at 120 degrees.

NYC Landlord Requirements for Signs & Notices  these are the  signs of hpd NYC:

New York City landlords are required to post the following signs and notices in their buildings:

• Certificate of inspection visits. Owners need to provide a frame that will accommodate a 6″ x 9″ inspection visit card, issued by the Housing Preservation & Development (HPD) inspector who visits the property. The frame should be between 48″ and 62″ above floor height, located at or near the mailbox (if present).

• Garbage collection notice. Display a tamper-proof sign with the current hours and method of garbage collection in the lobby. (Exception: Buildings with 24-hour dumbwaiter service are exempt.)

• Building floors. Identify the number of each floor with a sign, or paint the number directly on the wall.

• Street numbers. The front of the building must display the street number. This number must be visible from the sidewalk and properly maintained.

• Smoke detectors. Smoke detector requirements must be posted at or near mailboxes, using an HPD-approved form.

• Carbon monoxide detectors. Owners must also post HPD-approved notices with carbon monoxide monitor requirements in a common area.

• Housing information guide notice. Notify tenants about the availability of the New York City housing information guide by posting a notice near the mail delivery area.

• Service interruption. If making repairs or performing any work that will interrupt utilities for more than two hours, owners need to post a public notice at least 24 hours before the service interruption. (Update the sign, as required, and post the information in both English and Spanish.)

In addition, building owners need to post contact information for specific functions, including emergency contacts:

• Boiler room access. HPD requires owners to post the name and location of the person who has access to boiler room keys. One notice goes in the lobby; another belongs on the boiler room entrance.

• Janitor name/address. Owners must post a sign with the name of the janitor or housekeeper at the building entrance. The sign must include the person’s address, apartment number and telephone number.

• Disaster response signage. Residential buildings with any non-owner-occupied units must post a temporary notice with emergency contact information in the common area at the following times:

• Before a weather emergency (e.g., blizzard, tropical storm, etc.)

• After a natural disaster

• After learning that a utility outage will last longer than 24 hours

For additional information on these requirements, as well as the governing regulation, visit the HPD website.

What are NYC Carbon Monoxide and Smoke Detectors requirements ?

New York City requires the installation and maintenance of smoke detectors in buildings with more than 3 residential units and carbon monoxide detectors in all residential dwellings. Both landlords and tenants have responsibilities to ensure that all New Yorkers remain safe in their homes from the dangers of fire and carbon monoxide poisoning in their homes.

Residential owners are required to ensure that tenants are provided with both carbon monoxide and smoke detectors when they move in and to replace them as required by law. Both smoke and carbon monoxide detectors are to be installed within 15 feet of a sleeping area.

Tenants are responsible to ensure that the batteries (if necessary) are changed regularly when the device indicates that a change is required. Tenants should also test the devices regularly; most devices have a TEST button, which should alert when pressed. If a tenant identifies a defective detector within one year of installation, they must immediately notify the landlord.